Backup Exchange Server Mailbox to Archive EDB Files/Folders

Written By Nimisha Ramesh

Approved By Mack John

Published On July 1st, 2019

Reading Time 5 Minutes Reading

E-mail service is one of the most widely used means of communication nowadays. Hence, it is essentially vital for users to maintain regular archives of their respective mailboxes in which their heaps of data is stored. In this particular content, we will share the method to backup Exchange Server mailbox. We will also enlighten the readers on how to restore exchange EDB from backup in the case there is an emergency. Databases can be stored while they are in online mode and serving users in Exchange server 2000 and 2003. User can also make use of third party NTBackup utility for storing EDB mailboxes and data files.

Quick Solution: If you want to restore Exchange EDB files so, you can try Exchange Recovery tool.

Need to Archive EDB Database

Although having a backup is a but obvious must-have for every organization and for even employees, yet there are some crisp and short reasons why people tend to backup Exchange server mailbox. These reasons are-

For the recovery of single message in EDB format.
For the recovery of Exchange EDB database files.
For the recovery of entire server of Exchange EDB.

The demand of saving EDB mailboxes will be better to understand by the following user query.

User Query: “Actually I have a lot of personal files stored in exchange EDB mailbox which I can never afford to lose. But the problem is that whenever I am trying to access these files some error is creeping up. I have a strong feeling that my EDB data files have been corrupted. I am really tensed as my Exchange is going inaccessible from quite a few times. Please tell me if there is any trusted solution to backup Exchange server mailbox 2010 to PST file format. Someone please help me.”

Solutions to Backup Exchange Server Mailbox

For archiving the Exchange Server mailboxes, there are two methods that can be followed. One is manual method and the other one is by third party software method. We will discuss both of this in the following content.

Manual Solution to backup Exchange server mailbox 2013

To download the Exchange EDB files in your system using a manual method, user can follow the below given steps.

- Go to Start > Programs > Accessories > System Tools > and select the Backup option.

- In case of using wizard, choose options to back up selected files, drives or network data.

- In case of not using wizard, directly click the backup page and navigate to Exchange Server node.

- After this to list the EDB servers available for the backup process, expand Exchange server node.

Again expand entry for the server you want to archive and then check MS Information Store.

NOTE: This will completely save EDB mailboxes and public folder data on the Exchange EDB server. User will not have to choose database files and folders individually. Even the knowledge of file location is not required. EDB Server online backup finds the correct data on its own. However, When a user restores archived files/folders, EDB Server will retrieve all files to their exact location automatically and this works even if the files locations have been modified since the day files were archived.

- Click on Browse to select a location to store the saved EDB data under backup media or file name.

Finally, click Start backup and again click Start backup to archive Exchange EDB data files.

Software Solution by Exchange Mailbox Backup Tool

It is a fact that the above manual solution is a complicated task to perform specially for non-technical users. Not only this, it is hard to understand for most of the users. So, to aid our users with an easy and efficient solution, Exchange Mailbox Backup Utility has been devised to make the process of taking EDB backup simpler. This utility creates a backup of Outlook and Live Exchange Server both. It offers easy-to-use interface for novice as well as veteran users. This application creates archived files from dismounted or Offline exchange data on a totally free basis. Moreover, it is compatible with various advanced features such as PST Splitting, time and date based email filters, etc. In addition to this, the software can save files and folders from both public and private databases. It provide methods to backup exchange server mailbox in a lot of file formats such as Live Exchange, PST, HTML, MSG, EML, PDF, etc. Thus, this is undoubtedly an all-in-one tool to successfully archive EDB data and files.

The Bottom Line

In this content, both manual and software solutions have been devised to aware the users on how to backup Exchange EDB files and folders. Although manual steps have been provided in the above content yet it is recommended to make use of the Exchange EDB Mailbox Backup Software for the easy and efficient process. All the relevant points about this tool have been mentioned in the above content for user benefit to backup Exchange server mailbox.