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Backup Exchange Mailbox to PST Outlook using ExMerge

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Microsoft has provided Exchange Utility i.e., ExMerge, which helps to export Exchange Mailbox to Outlook PST files. In the following section, we will discuss some of the best solutions (including ExMerge) which can backup Exchange Mailbox to PST file in Outlook

An Organization requires an advanced security measure for securing emails, which are associated with Exchange Database Server. There are a few situations in which the Exchange server becomes offline or dismounted either due to lack of Exchange database connectivity or corruption in the EDB file.

In addition, users require a solution that enables them to access the .edb file even in absence of the server connectivity. Due to such reasons, there is a need for some solutions by which one can convert EDB file to PST.

Overview of Exchange Mailbox (EDB ) & PST File

Microsoft Exchange Server stores all of its data in a .edb file. This Exchange database file includes all the complete mailbox components such as email folders, messages, attachments, tasks, calendar, notes, and calendar.

A personal Storage Table is used to store one or more copies of messages, calendar events, and other data items.

Reasons Behind Backup Exchange Mailbox to PST file in Outlook

Exchange EDB files can have limited space to store the files. Problems grow when it has exceeded the file size limit.

1. EDB files are corrupted and damaged as well. Even a minute power gets fail or suddenly computer become restart can corrupt EDB files.
2. If anyone wants to access archived files of the Exchange database then it is necessary to convert EDB to PST format.
3. Export EDB to PST format to backup the Exchange mailbox database.
4. Mailboxes acquire inaccessible if the Exchange server gets down due to maintenance tasks. Therefore, it is essential to transform EDB to PST format so that one can easily access mailbox data.

Manual Approach to Backup Exchange Mailbox to PST file in Outlook

There is not any direct method for the conversion from Exchange mailbox EDB to PST file thus, Microsoft has given an add-on utility i.e. ExMerge which helps to migrate Exchange Mailbox EDB to Outlook PST files. The following steps are mentioned below:

1. Select the process you want to perform.

backup exchange mailbox to pst
2. Choose the Extract or Import option and then, click Next to continue the process.

backup exchange mailbox to pst

3. Enter the necessary details to the Exchange server and click the Next button.

backup exchange mailbox to pst

4. Now, choose the Exchange Server Database from which users need to extract the PST files.

5. Then, select the Exchange Server Mailbox whose data must be exported in .pst file format.

6. From the current Window, select the folder location from where anyone wants to save the converted Outlook PST files, and then, click on Next.

7. Finally, click on Finish to complete the procedure to Backup Exchange Mailbox to PST file in Outlook.

Limitations of the Manual Procedure

  1. It needs to store mounted information.
  2. Cannot work with more than 2 GB EDB mailbox.
  3. The Exmerge utility cannot support the Exchange public folder.
  4. The manual method is lengthy, time-taking, and data loss during the conversion.
  5. Doesn’t support Exchange Server Database 2007 and its higher versions.

Expert Solution to Convert Exchange Mailbox to Outlook PST from Offline EDB File

EDB File Converter is the professional software used by various IT Experts, Naive, and Exchange users to export/backup Exchange mailbox to PST file from offline/dismounted Exchange database file of any size in a simplified way. It by default create a UNICODE PST file.

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This utility supports pub.edb file & priv.edb file. It exports various mailboxes such as disconnected, legacy, shared, user, archive, and data items like – emails, contacts, tasks, contacts, calendars, and journals to Outlook PST and multiple file formats.

Users can extract Exchange EDB to PST, EML, MBOX, PDF, HTML, and MSG format easily. It provides a dual scan mode option that recovers EDB file from corruption. If the Exchange database is less corrupted select quick scan and to recover a highly corrupted .edb file go for an advance scan. This scan mode option also recovers purged Exchange mailboxes and items from the load EDB file.

The software export selective or multiple Exchange data to Outlook data file. You can export contacts to PST file and other data items selectively using the categories filter option. It provides an interactive graphical user interface that allows users to do their job in an efficient way and saves their time too.

The split PST option of this application allows users to split the large EDB mailboxes into multiple Outlook data file in smaller and manageable sizes i.e. MB or GB. Users can select this option for smaller PST file as per their requirements.

After exporting the Exchange mailbox to the Outlook PST file the software auto-creates the export report which save the success and fails count of exported Exchange data.

Key Features Of Automated Software

  1. Export dismounted/offline Exchange EDB mailboxes to PST
  2. Preview Microsoft Exchange database mailbox data items before conversion
  3. Preserve actual folder hierarchy and keep metadata intact
  4. Generate a single Outlook data file for each mailbox in the Exchange database file
  5. Date filter option export Exchange data in a specified period of time
  6. Remove encryption (SMIME/OpenPGP) from EDB mailboxes in batch
  7. Suitable with Microsoft Outlook, Exchange Server, and Windows OS version

Stepwise Method to Backup Exchange Mailbox to PST from Offline EDB File

Step 1. Download the software, Install, and Launch it

backup exchange mailbox to pst

Step 2. Select Add file > Load offline/dismounted Exchange EDB file > Click on add button

backup exchange mailbox to pst

Step 3. Preview Exchange EDB mailboxes data > Click Export

backup exchange mailbox to pst

Step 4. Select all EDB mailboxes > Click on PST > Select on browse button to set target file location > Click export

backup exchange mailbox to pst

Finally, all Exchange database mailboxeS are successfully exported to the PST file format

Note: If users want to avoid the technicality and complexity of the manual solution and want to backup the mailboxes of Exchange Server in a simplified manner without any hindrance. Then, users can use the SysTools Exchange Export Tool which is capable to export the various Exchange mailboxes such as: journal, hosted, corrupt, enabled, disabled, disconnected, exclude dumpster from Live Exchange Server to the Outlook data file in a hassle freeway without any hassle.

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Working Steps to Backup Exchange Mailbox to PST File from Exchange Server

1. Download, Install and run the advanced utility

2. Then, enter the Exchange credentials > Choose Exchange Server version and click on the include sub-domain users option > Click on the Login button

backup exchange mailbox to pst

3. Select the EDB mailboxes >> Click on the Next button

backup exchange mailbox to pst

4. Select Exchange mailbox items >> Click on the given checkbox and select the browse button to set target file path >> Click on the export button

backup exchange mailbox to pst

Conclusion

After considering, we have discussed PST and EDB file. Moreover, we have covered the following reasons to backup Exchange Mailbox to PST due to lack of Exchange Server connectivity or it gets corrupted due to virus infection, and becomes shut down instantly. Still, this application is unable to export large Exchange EDB files. Users must go for an advanced solution that is mainly designed to overcome the limitation of above mentioned Microsoft utilities in an efficient way and export multiple EDB mailboxes to Outlook PST from Exchange Server or Offline/dismounted Exchange database file in no time. Depending on your preferences you can select the solution and perform the conversion.

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Shini is a freelancer technical blogger. An information seeker in arena of Technology, curious about sharing information through web among folks. Researched on various email clients problems & recovery solutions is currently willing to share all the information acquired with help of Blogs.