Perform Gmail to Exchange Migration in Windows

Nowadays, multiple users are using multiple Gmail accounts and want to access their accounts with Exchange Server. But there is no direct Manual procedure to perform Gmail to Exchange migration. This process can be performed in two simple steps. In the first step, users will migrate emails from Gmail to Outlook PST and then n the second step, users will move emails from PST to Exchange Server. Day by day, it is becoming difficult for the users move Gmail Mailbox to Exchange Server. In this blog, some of the possible techniques including the third-party utilities like Exchange Import Application, which is capable to make the Manual Method more easy and simpler by providing an alternative approach to transfer the Gmail Mailbox.

Google Provides Two Types of Gmail Accounts

• Standard Gmail Accounts: The Standard Gmail account is set-up for individuals to receive and send personal emails. The general format for a standard Gmail account would be YourName@gmail.com. The services for these accounts are free and if you want you can avail of the additional services at a cost.
• Google Apps Hosted Email: You can use Google apps to host the email for your domain when you have a domain. The Google’s email server which stores your email receives all the emails directed to your domain when you use Google apps. This type of email has the format as anything@YourDomainName. Here, Google acts as a traditional hosting company for your email and charges a monthly fee for the email account that you host.

User Queries to Export Gmail Emails to Exchange

“One of my friends wants to perform mailbox migration from Gmail to Exchange 2010. Transporter Suite was suggested by some good friend if his, but that doesn’t work with Exchange 2010 and moreover the problem is that he cannot bring up a secondary Exchange 2007 server. Is there any method to move the Gmail mailboxes to Microsoft Exchange Server?”

“I want to install Microsoft Exchange server 2010 and then export all my large sized Gmail mailboxes hosted on the Google server to it. I know that there is the copy-paste solution, but given the length of my mailboxes, this seems too tedious process. So is there any automated solution to migrate the Gmail mailboxes to Exchange 2010 that would be of great help to me?”

Manual Way to Export Gmail to Exchange

There are two steps for the export of Gmail account items into the Exchange Server.

Step 1: First is to export the emails in Gmail to the PST format

• Here, you need to sync the Gmail account with MS Outlook.
• When you configure the Gmail account in Microsoft Outlook, a PST file will be automatically created at one of the following paths:
  Drive:\Users\\AppData\Local\Microsoft\Outlook
  Drive:\Users\\Roaming\Local\Microsoft\Outlook
  Drive:\Users\\My Documents\Outlook Files

Step 2: Second is to import Outlook PST to the Exchange Server Mailbox

• Use the PS commands to move the PST files in MS Exchange Server Mailbox.
• The Exchange Administrator can frequently import Outlook PST file into Exchange Server Mailbox. The transfer of a PST file is done using the PowerShell commands.
• Some rights are to be assigned to the mailbox before you perform the execution of the import command.

Limitations of Manual Methods

Some of the limitations of the manual method to migrate emails from Gmail to Exchange Server are:

• The PowerShell command for the import of the Outlook data file (.pst) to the Exchange Server is limited to up to 2GB.
• The manual method is a very lengthy process and hence it consumes a lot of time of the user.
• The technical aspects need to be perfect when one needs to run the PowerShell commands.
• The command needs that the client machine is of 32-bit with the Exchange Management tools installed and not of 64-bit. This is because the requirement comes from a dependency with the MS Outlook client.

Automated Solution to Forward Gmail to Exchange

As we all have seen above, the demerits of the manual method are that they are time-consuming and tricky for novice users. Hence the automated solution like the third-party SysTools Exchange Import Tool is a crucial utility to export of Gmail items to the Exchange Server Mailbox which serves the purpose of user-convenience and speed along with reliability and safety.

Conclusion

The above article deals with the manual method to link Gmail to Exchange account. Also, the reasons for the migration process are discussed along with both the Manual & Professional techniques. From this article, it becomes very clear that the Manual methods are cost-effective but are not reliable. The Automated technique is a better choice and is also suggested to the users to make the process simpler and less time-consuming. The professional solution is considered as a better choice instead of the Manual Technique to move Gmail to Exchange Server.