Open Outlook Profile Manager on a Mac in 3 steps. Use Show Package Contents on the Microsoft Outlook app. Create, rename, delete and default a profile there. Profiles store email and calendars but have no password. Microsoft lists Outlook 2024 and 2021 for Mac. Microsoft gives no database rebuild steps.
Mac users search for a way to rebuild Outlook when the data looks wrong. Microsoft documents profile management through Outlook Profile Manager. New profiles give Outlook a fresh start without touching the old one.
Facts follow Microsoft Support the article on managing profiles in Outlook for Mac. Microsoft lists Outlook for Microsoft 365 for Mac, Outlook 2024 for Mac and Outlook 2021 for Mac.
How to Open Outlook Profile Manager on a Mac?
- Open Applications in Finder.
- Control click or right click Microsoft Outlook and select Show Package Contents.
- Open Contents then SharedSupport and launch Outlook Profile Manager.
Microsoft states that Outlook Profile Manager was called the Microsoft Database Utility earlier. It installs with Office.
How to Add a New Profile?
- Select Create a new profile in Outlook Profile Manager.
- Enter a name for the profile.
How to Rename or Delete a Profile?
- Rename. Double click the profile and enter a new name.
- Delete. Select the profile and select Delete the selected profile.
How to Set the Default Profile?
- Highlight the profile.
- Open the Set the default profile pop up menu.
- Select Set as Default.
- Restart Outlook so the setting applies.
Outlook always opens with the default profile.
What does a Profile Store?
According to Microsoft, a profile stores email, contacts, tasks, calendars, account settings and Scrapbook clips. Microsoft also warns that Outlook profiles do not offer password protection. Spotlight searches from Finder can find Outlook items from all profiles in the current user account.
What does Microsoft Not Say?
- Steps to rebuild a damaged Outlook database.
- Steps for Outlook 2016 or Outlook 2011 for Mac.
- Any way to move data from an old profile into a new one.
- Steps to switch between profiles from the menu.
Related reading: how to backup and restore a Mac with Time Machine and how to fix an inaccessible Outlook data file.
Frequently Asked Questions
How do I Open Outlook Profile Manager on a Mac?
Open Applications in Finder and right click Microsoft Outlook. Select Show Package Contents then open Contents and SharedSupport.
How do I Create an Outlook Profile on a Mac?
Select Create a new profile in Outlook Profile Manager and enter a name.
What does a Mac Outlook Profile Store?
Microsoft states that a profile stores email, contacts, tasks, calendars, account settings and Scrapbook clips.
Does an Outlook Profile have a Password?
No. Microsoft states that Outlook profiles do not offer password protection.
Does Microsoft Describe a Database Rebuild on This Page?
No. Microsoft limits the page to profile management.
Key Takeaways
- Outlook Profile Manager lives inside the Microsoft Outlook app package.
- Add a profile with one button and a name.
- Set a default profile and restart Outlook.
- Profiles store email, contacts, calendars and settings.
- Profiles have no password protection.
Sources and References
Facts follow Microsoft Support.
- Manage profiles or identities in Outlook for Mac (Microsoft Support) support.microsoft.com