Home Lotus Notes How to Convert Lotus Notes Email to PDF – Instant Solution

How to Convert Lotus Notes Email to PDF – Instant Solution


If you are searching for a solution on how to convert Lotus Notes email to PDF then follow this article. Because it will help to export NSF files to Adobe Reader in PDF format. But before preceding towards the solution of NSF to PDF Conversion, let’s discuss the need for this conversion.

Well, we know that IBM Notes, formally Lotus Notes, is very popular email client on the enterprise level. Because it supports lots of enterprise-level functions such as – user directories, team rooms, file sharing, instant messaging, discussion forums, contacts management, to-do lists, emails, micro-blogging, blogs, calendars, and many others. And it stores its email data in NSF file format which is only supported by Lotus Notes.

But when it comes to sharing the emails or if you have to use the emails in the legal procedure then you have to convert Lotus Notes email to PDF is one of the best choices

Basically, PDF stands for Portable Standard Document and it is a universally supported file format that is used for the presentation of documents without any limitations. Hence PDF is platform-independent so that users use it to make presentations, backing up documents, collect documents for government purposes or for legal procedure. One of the most important features of PDF file is that it provides security for unwanted access, modification, editing, printing, portability, etc.

Know the Urge of NSF to PDF Conversion

There are numerous reasons that force users to this conversion some of the important once is mentioned below:

Compatibility – As we said above that PDF is an OS-independent file format, which means it is capable to open in any OS, no matter it is Windows, Mac, or any other OS. Along with that, it is supported by mobile devices.

Better Data Security and Sharing Option – PDF is very easy to share and also is a very secure file format because security is one of the major concerns. which are faced by users. One can apply various security features and restricts PDF files from operations like copy, print, read, etc

Accessible from Anywhere – As we said is a universally supported file format so that you can access it on any device. Moreover, PDF files can be instantly retrieved regardless of the web-browsers, which is been utilized.

Legal Purpose – Most of the data forensic investigators, lawyers, want to convert NSF to PDF format because of evidence purpose

Easy Printing – Many users want a hard copy of Lotus Notes emails and we know that we can not print the NSF files. So the conversion of NSF to PDF helps those users and provides an easy printing solution.

How to Convert Lotus Notes Email to PDF Smartly

Well if we are seeking the manual method to export NSF files to PDF then there is bad news for you. Basically, there is no direct manual method or option available that complete this task. So, in that situation, only one way left in front of users and that is an automated method.

Save Multiple Attachments from Outlook Emails

SysTools NSF Converter is the most trusted, easy, and secure way to convert Lotus Notes email to PDF. With the help of this tool, one can convert an unlimited number of Lotus Notes emails into four different file formats such as MBOX, EML, MSG, and PDF. It also converts NSF contacts and calendars. The best part about this tool is that it not pose any file size restrictions, hence a user can export NSF files of any size.

The tool comes with a date filter option that helps during the conversion of a specific time period. Moreover, the tool is capable to change the canonical name into a simple SMTP format. It is also capable to maintain internet header and HTML formatting after implementing the conversion process.

Steps to Convert Lotus Notes to PDF Using Tool

1. First, download the tool and install it on your machine

Note: Make sure Lotus Notes 9.0.1 is installed and configured

2. Click on the Select NSF File(s) radio button and then click on the Add File(s) or Add Folder

Note: If the NSF file had a password the provide it

3. You can also add files directly from Domino Mailbox just enter the Domino Server IP Address and Password

4. Under Export option Select Export Format and choose PDF format

5. From Categories option select the Mails option

6. Select the Advance Conversion Option like HTML Formating, Internet Header, Maintain Folder Hierarchy,.etc

7. Select the Destination location to save the resultant file

8. Once all done click on the Export button to start the procedure


There are many Louts Notes users keen to know how to convert Lotus Notes email to PDF but due to the absence of manual method users not able to complete this task. Hence, to make the tasks we have come up with this write-up where we have discussed the best and cost-effective solution that will help users to export Lotus Notes emails to PDF easily without any data loss.