Home PST How to Split Outlook PST File by Year Safely? Best Techniques

How to Split Outlook PST File by Year Safely? Best Techniques


In today’s world, most of the Outlook users are have a query – “How to Split Outlook PST File by Year?”. So, here in this article, we will share the multiple methods to split PST files. Because, Outlook is an email application that uses PST files to save emails, journals, contacts, notes, etc.

But, Outlook has multiple versions, and the size limit of PST files varies from version to version. Considering the latest updates, In Outlook 2019, 2013, and 2016, the PST document has a 50 GB limit to store the information.

Table of Contents

  1. Professional Tool to Split Outlook PST File by Year
  2. Manually Split PST Files
  3. Conclusion

Automated Approach to Split Outlook PST File by Year

Users can use the Split PST Professional Software to safely split Outlook PST according to their choice. This tool has a user-friendly interface. Users get different features to divide large PST file by year, size, date, folder. Users can check out the step-by-step guide to split PST file below:-

  • The first step is to install the Split PST software on your system and then launch it.

  • Use any of the buttons – “Add File, Add Folder, or Search File” to add the Oversized PST file.

  • Click on the “Add File” button, select the PST documents and go to the “Open button”.

  • Add any folder which has large PST files, by using the “Add Folder” option and tap on the “OK” option.

  • Users can find the “PST” file by applying the “Search Files” option if the user doesn’t know the path of the PST files.

  • Delete the PST files from the panel by using the “Remove or Remove All” option.

  • After adding the PST documents, hit the “Browse” button to search the location to store the files and click on the “Next” option.

  • Here, under the split option section, click on the “Split by Year” button.

  • Apply the year range, by clicking on the “From” and “To” options and hit the “Next” button.

  • Now, the user can view the splitting details under the Summary section, after that tap on the “Next” option.

  • Finally, the software will display the message as “The PST Files have been Split Successfully”.

Prominent Features Offered by Split PST Tool

  • The tool allows users to split the active and archive PST files
  • Users can split PST files by size range of 1MB to 1TB to different small files
  • Supports to insert single and multiple PST files and folders
  • The software allows to split Outlook PST file safely into multiple parts
  • Divide PST documents by email-id, date, category, year, etc.
  • Works with Windows 10 and Windows Server 2016 and below versions

These are some of the features of Split PST Software. Now, we will be discussing the manual method to split Outlook PST.

Split Outlook PST File by Year Using Manual Approach

Users should follow all the steps carefully to safely split PST file by year:-

  • Firstly, hit the “File” button and go to the “Info” option.
  • Now, choose the “Clean Up Tools”, then tap on the “Archive” option.
  • After that, search for the “Archive this folder and all subfolders” option and select it.
  • Here, choose one account or folder which you want to archive.
  • Click on the “Archive Items Older Than” button and choose the year according to your convenience.
  • Enable Include items with the “Do not AutoArchive” checkbox
  • In the end, select a location where you want to store the archive file and click on the “OK” option.

Tip:- You have to delete all the items older than the selected year manually. And after this, split PST files into 2016 and 2017 by following the above steps again.

Drawbacks of Manual Method

This manual method can split Outlook PST file by year. But, this method has some kind of drawbacks. So, here we are going to discuss the limitations of manual technique:-

  • Non-Technical users will not be able to use this manual method, because it requires a good knowledge of technical skills.
  • The tool is a bit complicated to use and it consumes a lot of time and energy
  • Using manual method data loss issues are common
  • It doesn’t provide any guarantee to split Outlook PST Files by year.

Wrapping Up

In the above write-up, we have given solutions for the most asked query i.e. “How to Split Outlook PST File by Year?” Users can go through the automated and manual method which have mentioned above. Using the manual method, you can split PST files but it has some drawbacks which we have discussed. So to avoid all the problems, we have mentioned the automated software. It is the best tool to simply split PST file by year.

Being a technical blogger, Jason Clark has a sufficient knowledge of different technologies such as Exchange Server, Office 365, SharePoint, but his core expertise lies on Microsoft Outlook. He has been working in an IT industry for more than 6 years and with all these years, he has now become an expert in data recovery and cloud backup. Moreover, he has a keen interest in solving the technical problems and to address the pain points of organizations to make them more productive.