If you are dealing with Lotus Notes email client from a long time, then you must have come across this error message i.e. You are not authorized to access that database in Lotus Notes 9, 8.5, 8. If this message is displayed on the screen, then one thing is clear that you are not allowed to access the Lotus Notes DB. The administrator has not assigned you the rights to open the DB. It means you cannot implement any operations on the IBM Notes mailbox such as open, manage, modify, etc. This creates such a havoc for the users as they are not authorized to access that database and want to resolve it quickly.
Generally, Lotus Notes database has an option of Access Control List i.e. ACL. It controls all the local securities and encryptions in the NSF file. The file stores all the mailbox items such as emails, calendar, contacts, notes, etc. Local securities like data piracy, unauthorized usage are maintained for Notes Storage file with the help of Access Control List.
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The administrator can provide the authentication rights to the desired users in any number. The owner of the NSF file offers privileges to other users to make changes in the Lotus Notes files. Thus, if you don’t have the authority from the owner to access the DB file and you try to open that file, then the email client will display You are not authorized to access that database error in Lotus Notes 8, 8.5, 9.
If you want to gain access to the Lotus Notes database file, then you can use some third-party application such as SysTools Mail Migration Wizard. If the owner of the NSF file is not available and you have an urgent requirement to open the file. Then, at that time, this application will be handy in gaining access by removing the local security.
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Using a professional solution to resolve the issue can provide a quick solution. At times, when there is an urgent requirement to open Lotus Notes database and the administrator is not available to provide you the access. Then, removing the local security from the NSF file is the only available solution to gain access without affecting the encryption and protection applied to it.
You are not authorized to access that Lotus Notes database is a common error message in IBM Notes 9, 8.5, 8 which pop-ups whenever any user tries to open the DB file without having any access permissions which are required. Only the administrator or the authorized person can access and modify the contents of the file. However, if it is urgent to view the contents of the file then you can simply try the third-party application.
Moreover, the software does not impose any file size limitation on the DB file. Despite solving the issue and providing you the access quickly, the software offers many other features as well such as moving mailbox data into three platforms i.e. Office 365, Microsoft Exchange and Microsoft Outlook.
IBM Notes offers advanced security to its users that’s why a large number of users are still using it in their organizations for email communication. So, if an administrator has not assigned any access permissions to you, then you cannot open or modify the NSF database. If a user tries to open the file then the application displays an error message i.e. You are not authorized to access that database in Lotus Notes 8, 8.5, 9. So, if the users are unable to open NSF file due to this reason, then they can try the third-party application as mentioned in the above segment.