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How to Migrate On-Premise Exchange 2013 Mailboxes to Office 365

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Exchange 2013 to Office 365 Migration

Microsoft Office 365 is one of the most loved cloud services till date. This productivity suite is loaded with a lot of features and applications such as SharePoint, Exchange Online, Lync, etc. It helps the organizations in cost saving to a certain extent due to which many organizations are moving their email services to the cloud. Thus, after looking at the demand of the users, we have discussed Exchange 2013 to Office 365 migration in a step by step process.

However, before directly going to the export process, let us first discuss the reasons due to which many organizations/enterprises choose Office 365 over On-Premise Exchange Server:

  • Server maintenance and upgrade are not required
  • No lag while rolling out features
  • Cost-efficient as it reduces energy consumption and hardware upgrade
  • Increased efficiency of IT services

Methods to Migrate Exchange 2013 to Office 365 Mailboxes

There are multiple approaches using which the users can perform the transfer process. Every method has its own advantages and disadvantages. Users can select any of the following methods depending on their requirements. Please go through the following section and find the best suitable approach for you.

Quick & Efficient Way for Exchange 2013 Mailbox to Office 365 Migration

Although, there are several methods available for the users, but when it comes to choosing the trusted and reliable solution, the tool to migrate mailbox from Exchange to Office 365 by SysTools gets the top spot. This software works amazingly well and does not impose any limitation on mailbox size and the number of mailboxes.

The unique set of features makes sure that the users get their source data migrated to the destination account without any hassle. Additionally, the tool makes sure that all the emails, calendars and contacts are exported without losing any data. There are plenty of features available in the tool and we have mentioned some of the top features below:

download

  • Complete Exchange 2013 to Office 365 Migration
  • No Limitation on Exchange Mailbox Size
  • Option to Maintain Original Folder Hierarchy
  • Prioritize Exchange 2013 User Accounts
  • Pause & Resume Exchange 2013 Migration

Steps to Migrate Exchange 2013 to Office 365 Mailbox

1. Download Exchange 2013 to Office 365 Migration Tool & Open it.

2. Select Exchange & Office 365 as Source & Destination Account

3. Enter Admin Credentials of both Exchange and Office 365

4. Map Source & Destination Users & Start Migration

Manual Methods to Migrate Exchange 2013 into Microsoft Office 365

Exchange Cutover Migration – This method carries out the migration of all mailboxes in one go. As all the On-Premise mailboxes are transferred simultaneously, it makes it difficult for the users to process a large number of mailboxes. This approach supports up to 2000 mailboxes but is best suited for 150 or fewer mailboxes and can be used for Exchange 2016, 2013, 2010, 2007.

Exchange Staged Migration – This approach is useful when the organization wants to transfer many Exchange mailboxes. But it has a limitation associated with it i.e. it only supports Exchange 2003 and 2007. Therefore, if an organization is using any of these versions, then they can choose staged migration.

Hybrid Exchange Migration – The hybrid migration process is best suitable if there are many Exchange mailboxes to be migrated. This method helps an organization to maintain both online and On-Premise mailboxes and progressively migrate data into Microsoft Office 365 cloud. Although this process is smooth, but it is complex and time taking as it is carried out in small batches.

If in case a user skips a step during the migration, the process remains incomplete. This method can be used to migrate Exchange 2013 to Office 365 as well as Exchange 2010 mailboxes.

IMAP Based Migration – This is a slow and long process. In the IMAP email migration process, you first have to create user accounts on Office 365 cloud and then start migrating email messages. This takes a lot of time and effort and only exports emails to the destination account.

Shortcomings of Manual Methods

The manual procedures are time taking and can be complex for users who are new to either Microsoft Exchange or Office 365. Moreover, these methods do not guarantee that users will get 100% data after the conversion process. Thus, the users who don’t want to lose their crucial data while migrating Exchange 2013 On-Premise into O365 cloud are recommended to use the third-party application mentioned above.

It will help users to carry out the complete process in a hassle-free way without any data loss.

Conclusion

Enterprise asset management is complex and time-consuming. Whether under or over-maintenance, both create complexity, from the IT staff to the end-users. Failure to maintain leads to loss of productivity, which creates avoidable security gaps and usually leads to higher costs. Excessive maintenance leads to avoidable downtime and higher costs. It’s always better to switch your paradigm to more useful, less distracting, and cost-effective Microsoft Office 365 and to migrate Exchange 2013 to Office 365.

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A Freelancer Tech Geek. Love to seek knowledge in technical arena and share it with folks. Did research on different technologies and like to share solutions to the problems.