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Quickly Export Emails from Office 365 Webmail Step by Step

Export Emails from Office 365

export emails from Office 365 to Outlook

Office 365 is one of the fastest growing platform in the sector of cloud storage. No matter what industry you are in, or still going through education Office 365 is appearing at the top of all fields, It’s advance features are the vital features for driving more potential customers to Office 365 cloud. But storing all your data on cloud may be give up rise to multiple threat factors. User should always be connected to web to access any piece of data. Even the emails, contacts and primary data can only be gained through connecting to internet. So we are here to provide best solution to export emails from Office 365 to PST file format.

In the past couple of years, Office 365 has overtaken Google as the first point of call for advance products and utility, User can now even export emails from Office 365 to Outlook so that they can get access to their primary data offline. Even though the process is quite easy but we will provide you perfect and best way to export Office 365 online mailbox to PST format.

Let’s see how to export Office 365 mailbox to PST using manual technique and Office 365 Export Mailbox tool instantly in few clicks.

Why We Need to Export Emails from Office 365 Online?

To export Office 365 mailbox to Outlook account user get a step closer towards the accessibility to their data. Export mail Outlook .pst file helps them to get their data in Offline mode.

Further these piece of data become more portable as well. The Outlook files can now be shared to one another. Any user having Outlook email account can retrieve the email or other data. Moreover when the user connect Office 365 to Outlook 2016 via exporting process Outlook does not even obtains the meta-data of folder properties (views, permissions, and Auto Archive settings) and blocked senders list. Now lets start the process to that help to export Office 365 to Outlook account.

How to Export Mail from Office 365 to PST Format Manually

Export emails from your Office 365 mailbox to PST file using these manual steps. The user can add Office 365 email account to Outlook 2016, 2013, etc. and then use Outlook to export email, contacts, and calendar items. Let’s Start:

  1. Add Office 365 email account to Outlook account by opening Outlook and selecting File > Add Account. After you have to add your email address and password and click to connect.
  2. After that Outlook will automatically sync with Office 365 account. You will see contents of your Office 365 mailbox to appear in Outlook account.
  3. Choose from the export instructions to export your email from your source account to a .pst file.
  4. Choose from the export instructions and then export your email to a .pst file so that the data of any Office 365 account can be ported to any Outlook account.

Manually add Office 365 to Outlook 2010, 2013, 2016 would take your lot of time. The process to sync the two platform with each other would be requiring the time that would be equal to the amount of data stored in it. Moreover, it may be possible that there are some of your data missing or the attachment are not properly obtained. So, it’s better to use an alternate solution to export O365 emails without getting too much time. Let’s see in the below section.

Best Alternative to Export Office 365 Mailbox in Few Clicks

The manual technique can export emails from Office 365 to PST file very smoothly but if the O365 mailbox size is much large then it would be very difficult for manual method. To export Office 365 mailbox to PST without Outlook is the another drawback.

So, in that case user can take a help of some automated tool than they would easily export mailbox from Office 365 to PST file. Office365Export PST tool will help the user to over come all these limitation with fast and quick response to export Office 365 emails to PST format.

Step by Step Process to Export Emails from Office 365 Online

Let’s see the working of Office 365 Mailbox Export tool to perform the task.

    Step 1: Free Download Office365Export Tool. Install >> Run >> Login.

    Office 365 Export Login

    Step 2: Enter Credentials of O365 account from which you want to export emails.

    Enter Office 365 Credentials

    Step 3: Select the file format in which you want to export Office 365 emails. Here, I have selected Outlook PST format.

    Select PST Format

    Step 4: Select “Mails” from Categories. You can also use “Date Filter” option to export emails of specific time-interval.

    Select Mails

    Step 5: Browse location and Click on “Start” button. Afterwards, export process will start.

    Browse Location

    Step 6: Emails from Office 365 to PST format are successfully exported.

    Emails Exported from O365 Successfully

    Step 7: Now, save your report.

    Save Report


In the above content, I have discussed two methods to export emails from Office 365 online. One is automated tool and other is manual solution. It depends upon you, what you opt for exporting emails from Office 365 admin center. The above solution will help user to get their O365 mailbox data to local PST format so that it becomes accessible to Microsoft Outlook. Both solution will work in this case but automated tool will just fasten up the speed of migration. One important thing, if you afraid of data loss during export process, then you must go with automated Office 365 Export Tool. It is use to use and will secure your data.

Shini is a freelancer technical blogger. An information seeker in arena of Technology, curious about sharing information through web among folks. Researched on various email clients problems & recovery solutions is currently willing to share all the information acquired with help of Blogs.