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How to Export Gmail to PST without Outlook in 5 Simple Steps

Written By Mohit Jha
Mack John
Approved By Mack John  
Published On October 19th, 2023
Reading Time 6 Minutes Reading

Exporting Gmail emails to PST is possible even without using an Outlook mail client. Here in this post, I will explain steps by step guide to export Gmail to PST without Outlook.

Nowadays Email is not just a preference. It is a gateway that is mandatory for big & small enterprises to connect with each other. Gmail is a giant of webmail client used by millions of users around the globe.

Gmail accounts can be accessed anytime on any system in the presence of an internet connection. But sometimes the user prefers to move its contacts, notes, and calendar, to a desktop-based email client i.e. MS Outlook. Because many users still think that desktop-oriented email applications are more secure than a webmail client.

Therefore, in this article, we will discuss how to export Gmail to PST without Outlook using SysTools Gmail Backup Software in the most appropriate manner.

Gmail Backup Tool

Why Does it Need to Export Gmail to PST File Format?

Taking the backup of Gmail mailbox into equivalent Outlook PST can be used in the below scenarios:

  • When the user is going to delete their Gmail account permanently. Then, before deleting the account, take a backup of Gmail data such as emails, and contacts to PST on an on-premise location.
  • When there is a need to export data from a Gmail account to an Outlook program.
  • The most common reason behind this is to safeguard the Gmail email from any data loss disastrous situation.
  • When an employee (s) leaves the company, then back up its Gmail data in PST format. Because PST is importable in nature and can be accessed in any edition of MS Outlook.

So, after an understanding of which scenario to export Gmail to PST format is beneficial, let’s have a look at some workarounds.

Is Google Takeout Can Be Used to Export Gmail to PST File?

Many Gmail users have a misconception that Google Takeout, an inbuilt utility, can export Gmail mailbox in Outlook data files directly. Well, it is not true!

Google Takeout is a tool that can back up Gmail data on the system. However, it does not save data in PST format instead it exports Gmail emails in MBOX format. So, it is just a waste of time to use this workaround. All in all, there is no manual method that can directly export Gmail emails to PST without Outlook installation.

Don’t Be Sad! A Direct Automated Way Available to Export Gmail Mailbox to PST

Well! When there is no manual workaround for the same, then you can take the help of a high-potential Gmail Backup Software developed by SysTools. The Tool allows exporting Gmail emails to PST without Outlook. It is the easiest and most effective way to export email, contacts, calendar entries, and documents from a Gmail account to  PST format directly.

Apart from this, one can also convert Gmail data into EML, MBOX, PDF, and MSG file formats using the same software. In case, when you want to export Gmail email in EML format, there is no need to purchase any new product. This can be seamlessly done export Gmail emails to PST format.

Full Guide to Export Gmail to PST Without Outlook

5 Steps to Export Gmail Mailbox to PST:

  • Step-1: – Download and install Gmail to PST Export Tool.
  • Step-2: – Login with Gmail account credentials.
  • Step-3: – Select the category and choose PST format.
  • Step-4: – Advanced option to Browse and set the path to Save.
  • Step-5: – Finally, Hit the Start button to export Gmail emails to PST format.

What’s More – Moreover, the Gmail to PST Converter software is available in six different languages i.e., English, German, Japanese, Spanish, Dutch, and Portuguese. The demo version of the tool is also available which offers all the functionality except for some data export limitations. The key feature of this utility is its dynamic features that make the entire export process flexible. All of them are listed here:

  • Delete Data After Download: Use to manage Gmail memory space by deleting the emails after saving them into the desired format and location.

  • Apply Filter: Gmail to PST Export Tool applies a filter on Mail Folders and Emails. Select Folders and export messages of those folders that have been selected by users. In E-mail Filter, you can download a copy of emails on the local machine that lies between a particular date range.

Apply Filter

  • Incremental Backup: It is a remarkable feature that helps a lot when the user is going to take back up again. It exports only the recent data that arrives in the mail folders since the last backup. By this, both storage space saving.

incremental backup

Use Instant Solution to Export Gmail Emails to PST Without Outlook

1. Initially download the utility and enter your Gmail credentials.

login with gmail to export gmail backup
2. Select Categories (Email) and Format then use the Browse button to set the path for saving the exported files.

select contacts to export gmail contacts

3. Now, click on the Start button to take the backup and export Gmail to PST without Outlook.

tap start to export gmail contacts

Also Read: How to Download or Export Gmail Contacts?

Final Thoughts!

That’s all about how to export Gmail to PST without Outlook using Gmail Backup software easily. This blog talked about the best possible way to back up Gmail emails into Outlook data files. So, use the above workaround and accomplish the task without losing any email.


Q1. How can I  Export Gmail to PST without Outlook application?

You can use the offline solution that we have explained in this blog that doesn’t Outlook application to export.

Q2. Can I export emails from multiple Gmail accounts to PST using this tool?

Yes, You can use this tool to back up an unlimited number of emails from multiple Google accounts and export them easily.

Q3. How much time does the tool take to take backup and export Gmail emails to PST format?

The entire backup processing time will depend upon the size of the file and having a stable internet connection.