Lotus Notes Vs Outlook: Choose the Better Email Client

Choosing between Lotus Notes and Outlook is a very complex task, which is perhaps a concern being encountered by many corporate users also. With this blog, you can explore the facts showing the difference between Lotus Notes and Microsoft Outlook. Both of these clients have a crucial role in the e-communication sector. The data exchange with the right selection of the email application has become quick & smooth. Thus, this blog for Lotus Notes Vs Outlook will help you to work well with these email clients.

An Overview to Lotus Notes and Outlook

Lotus Notes & Outlook are both enlisted under the highly used email applications. They are making a very large connection between corporate & non-corporate sectors. These technically enhanced applications offer both basic & advanced facilities which include email sharing & receiving managing records & calendars, creating events, saving contacts & much more.

So, it has become typical to choose the one from both these email applications.

The competitive analysis which is mentioned below will help you judge the better one for your business.

Lotus Notes Vs Outlook:

Data Storage Capacity –

IBM Notes has a lot of power to save the emails & other elements into NSF files. Contrary, Outlook has two file formats, one is PST which allows saving data when you are online & the other is OST file which allows saving data while working offline. The storage of the PST file is 50 GB.

Cost of Lotus Notes or Outlook –

The IBM Notes is very costly as compared to MS Outlook. The Notes application needs to buy separately. On the other hand, MS Outlook comes with an MS Office suite. Therefore there is no need to buy separately.

The Maintenance of IBM Notes & MS Outlook –

The efforts behind the maintenance of MS Outlook are not that high. While Lotus Notes application demands much more investment for maintenance.

Multiple Account Creation –

For the Notes application, there is a restriction that you can work for one Lotus Notes account at a time only. On the other hand, MS Outlook allows working for multiple accounts for a single user at a time.

Usage of Different Servers –

Both the email clients work with different servers. Thus, corporate & non-corporate users cannot access these email clients at the same server. The Lotus Notes works with IBM Domino Server & Outlook works with Exchange Server.

User Interface –

For using Notes from Domino Server, one should know the technical capabilities. MS Outlook is easy to use. So the new users can easily work with Outlook because of its simple & self-narrative functions. The platform of Lotus Notes is a little complex.

Also, MS Outlook integrates well with Windows OS and Microsoft programs like Word, Excel, etc. It makes it a well-received product on a global scale.

Supported Operating System –

Lotus Notes has the capability to work with various Operating systems like Mac OS, Linux & Windows. While MS Outlook is compatible with the Windows Operating system. It can also work for MAC if you have MS Outlook for MAC.

Multi-tasking Facility –

Due to the highly secured environment, the Lotus Domino does not allow a multitasking facility. But, Outlook adds various facilities by letting you exchange not emails but also connecting to the users in an automatic way. The Outlook connectivity is for the users that are available over One Drive, Twitter, Google, Skype, etc.

Email Security –
Lotus Notes and Domino uses NoSQL technology for storing data. One requires a healthy knowledge of nonrelational database management systems to manage this technology and keep the mailbox secure.

On the other hand, MS Outlook mailbox is typically stored on an Exchange server which uses Active Directory services. One can also visit the Outlook user profile to enable 128-bit encryption.

The above-discussed comparative analysis helps to decide which one can be best suitable for Lotus Notes or Outlook. After this, Lotus Notes Vs Outlook will not be a complicated matter to understand.

Outlook and Lotus Notes – Which is Better?

Outlook the Market Winner – Lotus Notes has its own client-base who love to use it in the corporate sector due to its security reasons. But, comparing Lotus Notes with Outlook, there is 80% of the corporate market has been taken by MS Outlook. There are many custom features of Lotus Notes, but it becomes very tough to work with it without any proper training. Therefore, Microsoft Outlook is our overall winner, especially for SMBs (Small and Medium businesses).

You can check out more features of Outlook, which are stated below:

• You can easily search for items like “e-mails”, “dates” & “contacts”. All these searching techniques can be used with Calendar Contact Manager & the Task Manager.
• Outlook provides add-ins & plug-in features to add more to the email client. There are 51 plug-ins for MS Outlook.
• Outlook has a security feature to filter out the unwanted content from Web bugs, foreign sites & from downloaded images.
• You can organize the emails in MS Outlook with the facility to sort & manage emails with the organized sorting option.

All the feature of the MS Outlook client cannot be stated here, but it’s best facilities that are integrated has made it highly recommended for corporate users.

For those who are switching to Outlook

If you are already a user of Lotus Notes and are looking to move to Outlook then, consider a professional tool like Export Notes. The tool also provides an option to translate the canonical name into SMTP format. It supports Lotus Notes 9.0.

Before switching to it you can refer to more features of this tool:

1. Convert NSF archive to PST for Outlook 2019, 2016, 2013, 2010, 2007 & 2003
2. Provides an option to Map CN values from Names.nsf file
3. It translates Canonical Name into SMTP format
4. Export Lotus Notes contacts, calendars, emails, tasks and journals
5. The tool supports filters to export selective data
6. It maintains Doc links, Internet Header & formatting

Conclusion

The above article states Lotus Notes Vs Outlook differences. You can easily check which one to use among the two for easy e-communication.