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How to Migrate Data Between Microsoft Teams? – Detailed Solution

Written By Mohit Jha
Mack John
Approved By Mack John  
Published On February 8th, 2022
Reading Time 6 Minutes Reading

Businesses’ internal communication is now much easier than before due to Microsoft’s “Teams” collaboration utility. We all witnessed its capabilities in the recent Covid-19 pandemic. Now, even after time has passed, corporations are appreciating this application for its features. However, on the other hand, when any user wants to migrate data between Microsoft Teams, they find it complex.

In this article, we’re going to find out the reasons or we should say the challenges that make this procedure complex. Furthermore, there is a solution to counter these challenges, so we will also take a look at that along with its unique characteristics.

Before we move further to understand the detailed challenges &  the solution, let’s have a look at 5 Quick steps to easily execute this operation.

5 Easy Steps to Quickly Move Files from One Teams Channel to Another

Step-1. Download and launch the tool mentioned below on your system.
Step-2. Select Teams & Groups in the workload section & click on Next.
Step-3. Enter Office 365 Admin credentials for both source & destination.
Step-4. Map desired Users, Teams & Groups, then simply validate them.
Step-5. Finally, Click on the Start Migration button to begin the Operation.

This quick guide can easily solve user queries as it is tried & tested by several IT professionals. Now it’s time to learn the challenges that make this operation a difficult & confusing task for naive users.

Also Read: Backup Exchange Mailbox to PST Outlook

Users Must be Aware of these Challenges Before Stepping-In

Various reasons make this task difficult for users around the globe. All these challenges are mentioned below to get a better understanding of the challenges and the procedure itself.

  • Limitations of Application programming interface (API)
    There are several API shortcomings that usually prompt various issues while transferring the data for Channel chats between group members & Teams tenants. In addition, other limitations include missing support for emoticons, reactions, @ mentions, and also the formatted text like quotes, code snippets private chats, etc. As we can not migrate Teams settings to the targetted platform, it becomes quite hectic for users to manually set the settings later on.
  • Loss of Fragile Data Files
    To migrate data between Microsoft Teams for the business, users have to PowerShell scripts that are no joke. Naive users can not execute the operation using these PowerShell Cmdlets as this requires core technicalities & proficiency in that language. Failing this can significantly result in Crucial data loss and severe damage to business information.
  • Limitations of Data Storage
    The Most pinching problem is that teams do not store the entire data in itself. In fact, it keeps that data on various SharePoint sites, Exchange online mailbox & even in OneDrive. So when we talk about migrating Teams data, we actually talk about transferring data from these various locations to destinations.
  • Limitations of Data Security
    Apart from all these challenges, another issue is maintaining the integrity of the data. Clients don’t want any kind of data breach and demand the highest level of data security during the operation.

Best & Reliable Solution to Move Files Between Microsoft Teams Easily

Users planning to opt for the manual method are more likely to face the severe challenges mentioned above. So in order to avoid these challenges, opt for the automated solution that comes in the form of Microsoft Teams Migration Tool. This utility can easily handle the entire operation and counter all the challenges mentioned above.

After downloading the tool, activate the key and then follow the steps mentioned below to get your work done in minimal time.

Step-1. On the first screen, click Office 365 as both the Source & Destination platform.step1Step-2. Select Teams & workload selection area & all necessary options will be automatically checked. Users can also select groups as their preferences.step2Step-3. Enter your admin credentials of Office 365 for both source & destination platforms & then validate all the required permissions.step3Step-4. Add users with the help of options like fetch user/import user/download template  & then validate these Users IDs.step4Step-5. Now in the Teams tab, use CSV file/Fetch Teams/Import Teams options to add Teams.step5Step-6. Create Teams for the destination account & provide names to these Teams. Then move further to validate the permissions.step6Step-7. Click on the Start Migration button to migrate data between Microsoft Teams once your validation is complete.step7Step-8. Once the migration process gets completed, click on the “Mark Teams As Complete” option.step8Step-9. Now, proceed to the Groups tab & add groups to be migrated using fetch groups, import Groups & download template option.step9Step-10. At last, validate your groups then click on the Start Migration button to get your work done.step8

Why is The Automated Solution Better than The Manual Methods?

The automated solution is the first choice of organizations as it smoothly counters all the challenges mentioned above and provides accurate solutions to user queries. Know the features of this tool that helps users to move files from one Teams Channel to another without difficulties.

  • This tool can accurately move Microsoft Teams, Groups, Files, Channels, and Channels Chats to their desired location.
  • It has the ability to keep the folder structure intact & maintain the integrity of created & last modified Time Stamps.
  • Users can easily transfer the freshly arrived data due to the offering of the delta migration feature.
  • It automatically creates teams in the destination account that saves crucial time & effort for the end-users.
  • Various Office 365 subscriptions are supported by this tool that users usually opt for.
  • Teams Migration tool also supports Windows 10(64-bit), Windows server 2012 & 2016.

Winding Up

Regardless of Microsoft’s stunning advantages of the Office 365 productivity bundle, users have to face issues in some scenarios. This is exactly what happens when users try to migrate data between Microsoft Teams. Evidently, without having the technical knowledge of the process, it’s quite difficult to perform this entire operation.

To avoid all the challenges and issues that users get disturbed with, the above-mentioned tool is the sure-shot solution to this issue. However, along with the tool, users must give importance to the approach & technicalities of the operation. Successful execution of all the mentioned steps can lead users to their desired results. 

Also Read: Migrate On-Premise Exchange 2013 Mailboxes to Office 365