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How to Add Comments to Secured PDF File With a Perfect Solution

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PDF is an acronym which stands for Portable Document Format. The advantage of this type of document is that it can be viewed on any operating system and it is highly secured. The owner of the PDF file can set certain restrictions on the file, so as to limit the number of operations performed by other. One such operation is inserting comments in a PDF file. The use of commenting is to mark the PDF file with notes regarding the content. What if the PDF file is secured and you found that PDF commenting not allowed or comment option is grayed out. So, don’t worry here we have described the perfect solution which will help you to add comments to secured PDF. But, firstly it is necessary to remove security restrictions from PDF files and then insert comments.

An Automated Solution to Enable Commenting in PDF File

To add comments to secured PDF a user can use professional utility i.e. SysTools PDF Security Remover Tool. With this application a user can easily unlock PDF security. According to the technical experts, it is a reliable solution to eliminate permissions like copy, edit, comment, extract and print text. A user can follow these steps to eliminate the PDF file restrictions and enable commenting in PDF file.

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1. Install and Run the tool on the local system

2. Browse the desired PDF file and remove restrictions

3. Preview the comparison chart and know the status of permissions in PDF file

4. The tool removes the permissions and enable commenting in PDF

Once, the security is removed from the file a user can use Adobe Acrobat Reader Dc to add comments to secured PDF.

Adobe Acrobat DC Comment and Mark-Up Tools At a Glance

In this section, comment and markup tools are explained briefly. These utilities are relevant in copyediting, such as sticky notes, highlights, strike-throughs, notes to text, notes to replace text, keyboard shortcuts for text correction, and insert text. All these applications are explained in detail here:

Sticky Note: It enables users to stick a note on the page

Highlight: It equips users to highlight a specific part of the text. If it is required to attach a note, right-click on the highlighted text and choose the option of Open Pop-Up Note.

Strikethroughs: The strikethrough tool enables users to put a line through the text part which is to be deleted

Note to Text: This tool is also responsible to highlight any particular part of the text. But, it shows the pop-up note automatically. That implies that if a user already knows that he/she wants to add a note as well as a highlight the selected text, it is more efficient than the highlight application.

Insert Text: The insert-text utility enables a user to add new text into any block of text that is to be modified using a pop-up box.

Notes to Replace Text: This tool facilitates users to place a line through the text, which they want to delete. Then, the replacement text can be written in the pop-up box.

Keyboard Shortcuts for Test Correction: This tool enables users to mark text for deletion, insertion, replacement:

a) To generate a deletion strikethrough, choose the text that is to be deleted and then, hit on Delete from the keyboard

b) To generate an insertion, begin typing where users want the new text to be inserted. The newly added text will be shown in a pop-up box.

c) To add replacement text, choose the text that is to be replaced and then, writes the new text. This new text will be shown in a pop-up box.

Methodologies to Add Comments to Secured PDF

There are multiple ways to access Acrobat’s comment and markup tools. Given below are the two techniques to acquire Adobe reader DC comment and markup tools.

Approach 1: The Tools Pane

Follow the given set of instructions to add comments to secured PDF:

1. Open the desired file on the local machine

2. Navigate to the View option and then, select the option of Show/Hide followed by Tools Pane

3. Choose an alternative of Comment to show the comment and markup tools in a toolbox

4. Choose the required tool from the toolbox to insert comments in PDF

5. Once the editing is finished, click on the cross sign at the top right-hand side corner to exit the comment and markup tool

Approach 2: The Tools Screen

1. Open the PDF document

2. Navigate to the Tools tab and then, Tools screen will be displayed

3. Select the Comment option to open comment and markup tools in the toolbox

4. Pick the required tool from the toolbox

5. Once the editing is finished, click on the cross sign at the top right-hand side corner to exit the comment and markup tool

Final Words

The PDF file is secured to avoid unauthorized access of other people. Due to these applied restrictions PDF commenting not allowed or comment option is grayed out. To add comments to secured PDF file, it is first required to remove the security and then, insert comments in PDF. The complete process to do this task is described in the write-up.

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