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How to Add Comments to Secured PDF File? Expert Guide

  author
Written By Aswin Vijayan
Mack John
Approved By Mack John  
Published On February 23rd, 2024
Reading Time 6 Minutes Reading

PDF is an acronym that stands for Portable Document Format. The advantage of this type of document is that it can be viewed on any operating system and it is highly secured. The owner of the PDF file can set certain restrictions on the file, to limit the number of operations performed by others. One such operation is inserting comments in a PDF file. The use of comments is to mark the PDF file with notes regarding the content. What if the PDF file is secured and you find that you cannot add comments to secured PDF files or the comment option is greyed out?

So, don’t worry here we have described the perfect solution that will help you know how to comment on secured PDF files. But first, it is necessary to remove security restrictions from PDF files and then insert comments.

Expert Solution to Enable Commenting in Secured PDF File

To enable commenting in PDF files, a user can use a professional utility i.e. PDF Restriction Removal Tool. With this application, a user can easily unlock a PDF Password. According to numerous technical experts, it is a reliable solution to eliminate permissions like copy, edit, comment, extract and print text.

A user can follow the given steps to eliminate the PDF file restrictions and know how to comment on secured PDF files. Moreover, the user can add comments to multiple secured PDF files with the help of this software on either Windows or Mac OS.

For Windows OS:

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For Mac OS:

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Steps to Add Comments to a Secured PDF File

  • Step 1) First and foremost, Install and Run the tool on the local system to add comments to a secured PDF file.
    add comments to secured pdf
  • Step 2) Next, add secured PDF files and select the “Save” or “Print” option to add comments to the secured PDF file.
    inserting secured PDF files
  • Step 3) Then, Browse the desired PDF file location to remove restrictions and save using the Change” option.
    change the path to save file
  • Step 4) Preview the comparison chart and know the permissions status in the PDF file. At last, press the button “Unlock” to add comments to the secured PDF file.
    add comments to secured pdf

Once the security is removed from the file, a user can use Adobe Acrobat Reader DC to enable commenting in PDF files.

Adobe Acrobat DC Comment and Mark-Up Tools At a Glance

In this section, we briefly explain the comment and markup tools. These utilities are relevant in copyediting, such as sticky notes, highlights, strike-throughs, notes to text, notes to replace text, keyboard shortcuts for text correction, and insert text. We have explained all these applications in detail here:

Sticky Note: It enables users to stick a note on the page.

Highlight: It equips users to highlight a specific part of the text. If it is required to attach a note, right-click on the highlighted text and choose the option of Open Pop-Up Note.

Strikethroughs: The strikethrough tool enables users to put a line through the text part which is to be deleted.

Note to Text: This tool is also responsible for highlighting any particular part of the text. But, it shows the pop-up note automatically. This implies that if a user already knows that he/she wants to add a note as well as highlight the selected text, it is more efficient than the highlight application.

Insert Text: Using the insert-text utility, a user can add new text into any block of text that he wishes to modify using a pop-up box.

Notes to Replace Text: This tool facilitates users to place a line through the text, that they want to delete. Then, the replacement text can be written in the pop-up box.

Keyboard Shortcuts for Test Correction

This tool enables users to mark text for deletion, insertion, and replacement:

a) To generate a deletion strikethrough, choose the text that you wish to delete and then, hit “Delete” from the keyboard.

b) To generate an insertion, begin typing where users want to insert the new text. After that, the newly added text will show in a pop-up box.

c) To add replacement text, choose the text that you wish to replace and then, write the new text. This new text will show in a pop-up box.

Methodologies to Add Comments to Secured PDF File

There are multiple ways to access Acrobat’s comment and markup tools. In this segment, we have provided the two techniques to acquire Adobe Reader DC comment and markup tools.

Approach #1: The Tools Pane

Follow the given set of instructions to enable commenting in PDF files:

1. Open the desired file on the local machine.

2. Navigate to the View option and then, select the option of Show/Hide followed by Tools Pane.

3. Then, choose an alternative Comment to show the comment and markup tools in a toolbox.

4. Choose the required tool from the toolbox to insert comments in PDF.

5. Once done with editing, click on the cross sign at the top right-hand side corner to exit the comment and markup tool.

Approach #2: The Tools Screen

1. Firstly, open the PDF document to add comments to the secured PDF file.

2. Then, navigate to the Tools tab, and then, the Tools screen will be displayed.

3. Upon doing so, select the Comment option to open comment and markup tools in the toolbox.

4. Afterward, pick the required tool from the toolbox.

5. Once done with editing, click on the cross sign at the top right-hand side corner to exit the comment and markup tool.

Use the PDF Password Adder Tool to save your PDF documents from unauthorized access. The utility helps you put various permissions restrictions and document open passwords on PDF files. Along with that, it also supports bulk processing, thus, if you wish to add multiple PDF files to the tool in one go; that’s possible. Moreover, the software is also available for all Windows OS versions. So, you can install and launch it on any Windows machine without facing any version compatibility issues.

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Final Words

Users secure their PDF files to avoid unauthorized access by other people. Due to these applied restrictions, PDF commenting is not allowed or the comment option is greyed out. Therefore. to add comments to a secured PDF file, you must first remove the security and then, add comments to the PDF. In this article, we have shared the complete expert guide to adding comments to a secured PDF document. We hope you found this article helpful.

Also Read: Can’t Sign a PDF Document – Best Ways to Add Signature to Locked PDF