Nowadays, PDF files become the digital replacement for paper. These documents hold the confidential business data in text, images, graphics. However, irrespective of business types, most of the people receive accounts payable or invoices via PDF because they files are easy to share. But, sometimes users demand to extract data from PDF invoice so that they can perform further processing of the text. But, it has been observed that users find issues of file formatting, data loss while extracting data from invoices. So, keeping all things in mind here, in this blog we have discussed a simple and free technique which helps the users to extract text from PDF invoices without any data loss.
Why Do Users want to Extract Invoice Data from PDF?
There are several reasons due to which users want to extract data from PDF invoices some of them are given below:
“Recently I received some invoices containing the record of sales transactions. I have given a task to extract Invoice data from PDF and stored data in SQL database table with proper fields. I need to categorize the data by name, total cost, description, etc. Can anyone suggest the reliable utility perform this procedure?”
“I am currently working as an Accounts Manager in an organization and I am given a task in which I am required to extract data from PDF invoices and save data as excel on my system. I decided to export invoice data to excel so that I can access the data anytime in an effortless manner. But, at the same time, there should be no data loss. In order to complete my task on time, I need to batch extract data from invoices but I do not know the procedure to perform so. Now, I am searching for a solution to extract invoice data from PDF without consuming much time. Any help would be appreciated. Thanks in Advance!!”
Why is it Challenging to Extract Data From PDF Invoices?
There are several root causes due to which it becomes very challenging for the users to save text from PDF invoices. Ranging from technical issues to practical workflow obstacles some of the other factors are:
1- Restrictions on invoices, due to which users are unable to save text from PDF.
2- Sometimes when it comes to extracting data from multiple PDF invoices, then it becomes impossible for the users.
Automated Solution to Extract Invoice Data from PDF
Though, there are various software available across the masses that claim with the extraction in an easier way. But, among all of them, the best-suited software is SysTools Free PDF Toolbox. It is robust and one of the best PDF management software which allows users to extract data from PDF invoices or receipts in batch at free of cost. Moreover, it provides three options, on the basis of which a user can save text from PDF. These options are given below:
1- All/Even/Odd Pages:
With this feature, a user can insert PDF files and select any option from All/Even/Odd. Let’s suppose if a user select even option then, the tool will extract data only from even pages of PDF invoice.
2- Page Range Option
With this option, the user has to enter the page range. For example, if PDF file containing 20 pages and the user wants to extract data from 1 to 5 page. Then, by simply specifying the particular range the data will be extracted by the tool.
3- From Specific Pages
With this feature, users can extract data from specific pages. Let’s suppose if a user wants to extract data from 3 and 5 page then, they have to enter the particular page numbers and the tool will extract data without any data loss.
How Tool Extract data from PDF invoice for Free
With few simple clicks, users can extract invoice data from PDF files. They can take help of following steps :
1- Download and install this freeware application to Save data from PDF invoice
2- Click on Extract text option
3- Add PDF Files or Folders from which you want to extract the data
4- Select any option from Page options like All, Page Range, Pages
5- Lastly, click the start button to begin the process
From the above write-up, users can easily come across the topic how to extract data from PDF invoices easily without making use of any external source. Moreover, the blog even serves the users with an automated free solution to extract invoice data from PDF files in batch. So, gear up and follow the article solely and perform the data extraction process in a lighter mode.