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What Is the Gmail Account Storage Limitation Policy?

Written By Siddharth
Mack John
Approved By Mack John  
Published On February 19th, 2024
Reading Time 6 Minutes Reading

Gmail is well known for its 15 GB of free storage space for all users. Due to this, they were able to manage their data accordingly. Gmail has a huge customer base due to its varied features. Earlier Google Photos had unlimited storage space which the users had been happily doing. However, Google has now announced ‘Gmail account storage limitation’ a new policy related to Google Photos storage which is effective from June 1, 2021.

The policy says there won’t be any separate storage for Google Photos. It will occupy the space from the free 15 GB storage. To gain additional storage space, the users will have to buy a Google One subscription. Earlier Google Photos were not restricted to limited storage. Now, the free 15 GB storage space would include Gmail, Photos, and Drive.

The reason for introducing such a policy is to meet the ever-growing demands of the users for cloud storage. It has assured that all the data like photos and videos that have been uploaded before 1 June 2021, would not be counted in the free storage capacity of 15 GB. This shows that the older data would not be considered for storage change policy.

Here, comes the need to back up the complete Gmail data to increase Gmail storage space for incoming emails & data.

How to Resolve Gmail Account Storage Limitation with Manual Approach

The best way to resolve the storage limitation from Google is by backing up old data and deleting them from the Gmail server. There are two ways to backup data: Manually and Automated Solution. The manual method is by using the inbuilt feature of Gmail account as ‘Google Takeout’.

The following are the steps to download the complete data from your Gmail account using Google Takeout:

  1. Go to the URL
  2. Then, on the left side of the page, select ‘Data & personalization’.
  3. Afterward, click on ‘Download your data’ under ‘Download, delete, or make a plan for your data’.
  4. You will be directed to the ‘Google Takeout’ page where all the data will be selected by default or you can ‘Deselect all’ and select the data that you want to download. Then click on ‘Next step’.
  5. The delivery method has been set as ‘Send download link via email’ by default or you can change it.
  6. The standard frequency has been set as ‘Export once’, file type & size as ‘.zip’, and file size as ‘2 GB’. You can change the option as per your need.
  7. At last, click on ‘Create export’. The export will begin now.
  8. Once the export process is completed then it will show a message. You can now go to your Gmail account and see the download link.
  9. You can now download the files and find the downloaded zip files at the bottom of the software page.
  10. Here, the Gmail emails have been downloaded into MBOX file format.

Once the backup is generated, you can delete the emails & drive data from your Gmail account manually.

Read More: Use Best Methods to Backup Google Account Data

Limitations of using Google Takeout

  • The time duration of exporting the data depends upon the amount of data. Normally, the Google Takeout may take several hours or days to complete the export process
  • The emails are exported only in MBOX format. It thus does not support multiple formats
  • There is a possibility of data loss due to fluctuating internet connection

Automated Solution to Backup and Delete Data From Gmail

Gmail Backup Software is a proficient tool that helps to back up all the Gmail data without any data loss. During the backup process, it provides helpful features such as Category & Range filter, Delete-after-download to remove emails from the Gmail server, and Incremental Backup to take auto backup when a new Email is received.

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Using this solution one can manage their Gmail account storage limitation by creating the required amount of space. Moreover, this tool allows you to take a backup of your Gmail data in multiple popular formats, for instance, export Gmail to PST, EML, MSG, etc.

The following are the steps for taking the backup of your Gmail account:

  • Install and Launch the expert-recommended Tool. Log in with the Gmail credentials.
    Gmail account storage limitation
  • Click on the Activate tab, where the License Activation window will open where you need to provide the activation code, and click on ‘Activate’.
    enter activation code
  • Select the Category in which you want to back up & select the Email Format.
    select category
  • Browse and select the destination where you want to save the backed-up data.
    browse and set the path to export
  • The ‘Delete after Download’ button helps to download the data first and then delete them from the server. ‘Apply Filter’ allows you to select folders and email filters using the date range. ‘Incremental Backup’ helps to back up the data from where we had left in the previous backup process.
    apply filters
  • Lastly, click on the ‘Start’ button to start the backup process to manage Gmail account storage limitation and get the space.
    Gmail account storage limitation

Once the backup process is completed then you can view the data in the destination folder.

Also Read: Quick Tips to Backup Google Drive Data

Time to Wrap Up

In the above blog, a brief on the Gmail account storage limitation policy and the suitable methods to back up your Gmail data has been discussed to produce some storage and prevent oneself from storage limitations. Using the Offline tool helps not only create the space but also provides the option to back up your emails.

Frequently Asked Questions

Q1. Does Gmail have a storage limit?

Yes, Google provides a storage limit of 15 GB beyond which you may need to increase your space by upgrading or using manual ways to create space in the existing account.

Q2.What happens when Gmail account storage is full?

Messages cannot be sent or received. Senders of messages to you receive their messages back. No new files can be uploaded or synced.