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Gmail Account Storage Limitation From Google

Written By Admin
Mack John
Approved By Mack John  
Published On August 5th, 2021
Reading Time 4 Minutes Reading

Gmail has been well known for its 15 GB free storage space for all users. Due to which they were able to manage their data accordingly. Gmail has a huge customer base due to its varied features,

Earlier the Google Photos had unlimited storage space which the users had been happily doing. However, Google has now announced ‘Gmail account storage limitation’ a new policy related to Google Photos storage which is effective from June 1, 2021. The policy says that there won’t be any separate storage for Google Photos. It will occupy the space from the free 15 GB storage.

In order to gain additional storage space, the users will have to buy Google One subscription. Earlier Google Photos were not restricted to limited storage. Now, the free 15 GB storage space would include Gmail, Photos, and Drive.

The reason for introducing such a policy is to meet the ever-growing demands of the users for cloud storage.

It has assured that all the data like photos and videos that have been uploaded before 1 June 2021, would not be counted in the free storage capacity of 15 GB. This shows that the older data would not be considered for storage change policy.

Here, comes the need to back up the complete Gmail data so as to increase Gmail storage space for incoming emails & data.

How to Resolve Gmail Account Storage Limitation

The best way to resolve the storage limitation from Google is by taking backup of old data and delete them from Gmail server. There are two ways to backup data: Manually and Automated Solution.

The manual method is by using the inbuilt feature of Gmail account as ‘Google Takeout’.

The following are the steps to download the complete data from Gmail account using Google Takeout:

1. Go to URL as ‘’.

2. On the left side of the page, select ‘Data & personalization’.

3. Click on ‘Download your data’ under ‘Download, delete, or make a plan for your data’.

4. You will be directed to the ‘Google Takeout’ page where all the data will select by default or you can ‘Deselect all’ and select the data that you want to download. Then click on ‘Next step’.

5. The delivery method has been set as ‘Send download link via email’ by default or you can change it.

6. The standard frequency has been set as ‘Export once’, file type & size as ‘.zip’ and file size as ‘2 GB’. You can change the option as per your need.

7. Click on ‘Create export’. The export will begin now.

8. Once the export process is completed then it will show a message.

9. You can now go to your Gmail account and see the download link.

10. You can now download the files and find the downloaded zip files at the bottom of the software page.

11. Here, the Gmail emails have been downloaded into MBOX file format.

Once the backup is generated, you can delete the emails & drive data from your Gmail account manually.

Limitations of using Google Takeout

  • The time duration of exporting the data depends upon the amount of data. Normally, the Google Takeout may take several hours or days to complete the export process
  • The emails are exported only in MBOX format. It thus does not support multiple formats
  • There is a possibility of data loss due to fluctuating internet connection

Automated Solution to Backup & Delete Data From Gmail

SysTools Gmail Backup is an proficient tool that helps to back up all the Gmail data without any data loss. During the backup process its provide helpful features such as category & date-range filter, delete-after-download to remove emails from Gmail server, etc.

download button

The following are the steps for taking the backup of Gmail account:

1. Install and Launch the Gmail Backup Tool. Login with the Gmail credentials.

2 Click on Activate tab, where License Activation window will get opened where you need to provide activation code and click on ‘Activate’.

3. Select category which you want to backup & select the email format

4. Browse and select the destination where you want to save the backed up data.

5. ‘Delete after Download’ button helps to download the data first and then delete them from the server.

6. ‘Apply Filter’ allows to select folders and email filter using the date range.

7. ‘Incremental Backup’ helps to back up the data from where we had left in the previous back up process. However, it is to be ensured that the machine is the same.

8. Lastly, click on ‘Start’ button to start the backup process.

9. Once the backup process is completed then you can view the data in the destination folder.

Final Thoughts

In the above blog, a brief on Gmail account storage limitation policy and the suitable methods to back up your Gmail data has been discussed to produce some storage and prevent oneself from storage limitation.