Summary: Exchange email is used as the communication between the users inside or outside the organization. While exchanging the information through email it stores very sensitive data. To keep safe and secure this information IT admin or users have to export emails from Microsoft Exchange by using the manual and professional solution provided in this write-up.
Users export their Exchange email into the PST file because it is widely supported and the user can easily import it into Microsoft Outlook. So, users can keep their emails as a backup for the future, and also they can easily view and modify it in the Outlook email client.
To export Exchange email to PST users can use the Exchange Management Shell as the manual solution and professional method i.e. SysTools EDB File Converter software which help users to do their job easily and efficiently.
Manual Approach to Export Emails from Microsoft Exchange to PST File Using PowerShell
First users have to assign Mailbox Import Export Role and provide full permission to Exchange Trusted Subsystem security group in the shared folder.
Follow the command given below to assign the role:
Steps to provide full control to Exchange Trusted Subsystem
Step 1: Create the new folder > Go to properties > Click on sharing button > Then click advance sharing
Step 2: Select the checkbox “share this folder” > Click permission > Click Add > Write “Exchange Trusted Subsystem”
Step 3: Click on “full control” checkbox > Click on apply button > Then click OK
Insert the Exchange PowerShell command to export Exchange emails to PST file
New-MailboxExportRequest -Mailbox “admin” -FilePath “\\Pc\pst\name.pst” -IncludeFolders Inbox
In this command users have to enter the name of the mailbox in “-Mailbox” and insert the target file path in “-FilePath”. Then the Exchange emails are successfully exported into the Outlook data file.
Limitations Of Manual Method
- New-MailboxExportRequest cmdlet only export emails from single Exchange mailbox
- This solution does not work properly with unhealthy EDB mailboxes
- Risk of data loss while exporting Exchange data from damged Exchange database mailbox
- Requires hand-on experiece and in-depth knowledge to hande PoweShell
- Doesn’t export offline Exchange mailboxes and items to Outlook data file
Note: To avoid all these dowsides, novice users can use the advance solution given in the below section which provides advanced features and overcomes all the limitations that they face in manual solution.
Professional Method to Export Emails From Microsoft Exchange to PST File
EDB File Converter is the advance software that export Exchange emails in batch from multiple mailboxes such as user, archive, shared, disconnected, shared to Outlook data file. The categories filter option provided in this utility allows users to export selected data item like emails, contacts, notes, journals, calendars, tasks from multiple Exchange mailbox to PST and various file formats: PDF, EML, HTML, MSG, MBOX.
The software provides Quick and Advance scan mode option which removes corruption from the EDB file. Users can select the options depending on the level of (minor/highly) corrupted Exchange database file and the Advance scan also recovers permanently deleted Exchange mailboxes and data items.
This utility supports all version of Exchange Server from 2003 to 2019. The dual scan option of this automated software easily perform Exchange 2016 mailbox recovery with no data loss. You can export Exchange mailbox to PST file after recovery to keep the data safe & secrue.
It can export multiple or selective Exchange database mailboxes like – user, shared, archive, disconnected, legacy and data items simultaneously to the select file format. If users want to export Exchange contacts to PST they can do it easily with the of this advanced tool.
After exporting the Exchange email the tool auto-create the export report in CSV file format.
Key Features Of Professional Software
- Support Exchange public, private EDB and STM file
- User can load offline/dismounted Exchange database file
- Tool by default create the UNICODE PST as the resultant file
- Date filter option export MS Exchange data of a certain period
- Extract Exchange EDB to PST, EML, HTML, MSG, PDF, MBOX file format
- Preview .edb file, mailboxes, and data items before conversion
- Dual scanning option recover corrupt Exchange STM files
- Remove email encryption (SMIME/OpenPGP) from Exchange mailbox in bulk
- Compatible with all versions of Exchange Server, Window OS, and MS Outlook
Simple Steps to Export Exchange Email to PST File
Step 1: Download, Install and Run the automated software
Step 2: Click on Add File > Load EDB file > Click Additionally
Note: Select scan mode option i.e. Quick and Advance scan if the EDB file is corrupted
Step 3: Preview Microsoft EDB file, mailboxes and data items > Click Export
Note: Click Exported Selected button to export selective Exchange emails to PST file
Step 4: Select all Microsoft Exchange mailbox > Click on PST > Click Advance Settings
Step 5: Select the mails from the categories > Click save
Step 6: Select browse button to set destination file location > Click Exported
Finally, the Exchange emails are exported to the Outlook data file
Bringing It All Together
This write-up provides detailed information to export emails from Microsoft Exchange to the PST file by using the manual and professional solution. Users can use the manual method only if there are a certain number of mailboxes. When one has to export emails in batch from multiple mailboxes then it is recommended to use the advance solution described in the above section to export Exchange emails to PST from multiple mailboxes in no time without any loss of data.